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CUSTOMER / SUPPLIER INFORMATION

PURSUANT TO ARTICLE 13 OF REGULATION (EU) 2016/679 ("GDPR")

Dear Sirs, we wish to inform you that Regulation (EU) 2016/679 (the GDPR) provides for the protection of individuals with regard to the processing of personal data.

In compliance with the indicated law, this treatment will be based on the principles of correctness, lawfulness and transparency towards you, protecting your privacy and your rights.
Pursuant to Article 13 of the aforementioned Regulation, we therefore provide you with the following information.

1. PERSONAL DATA PROCESSED, SOURCE OF DATA, PURPOSE OF DATA PROCESSING, LEGAL BASIS OF PROCESSING AND PERIOD OF STORAGE

"Data" is defined as the information relating to natural persons processed by Mapel Components srl for the stipulation and execution of the contractual relationship with its Customers / Suppliers, such as for example those of the legal representative of the customer / supplier who signs the contract in the name and for account of the latter, of the employees / consultants of the customer / supplier, involved in the activities covered by the contract, the Data of the companies of the customer / supplier group for which the latter signs the contract with the necessary powers of representation, as well as the any other information necessary for the execution of the contract and / or for the provision of the service (s) (also indicated below).

The source from which the Data comes is the Customer / Supplier.

 

In particular, these Data will be processed for the purposes specified below:

A. Management of contractual / commercial relations, such as: fulfillment of specific requests of the interested party before the conclusion of the contract; conclusion, modifications, execution of the contract; provision and management of related services; claims management.

The legal bases of the processing are:

- Execution of the contract for the data of the legal representative of the customer / supplier

- Legitimate interest in the data of the employees / consultants of the customer / supplier, involved in the activities referred to in the contract.

Data retention period: contractual duration and, after termination, for a further 10 years. In the case of judicial litigation, for the entire duration of the same, until the end of the terms of enforceability of the appeals.

B. Administrative - Accounting, such as: invoicing; management of payments, delays and non-payments; communication of the same data between group companies, for internal organizational, administrative, financial and accounting purposes functional to the aforementioned activities.

The legal basis of the processing is the need to fulfill a legal obligation to which Mapel Components srl is subject

Data retention period: contractual duration and, after termination, for a further 10 years. In the case of judicial litigation, for the entire duration of the same, until the end of the terms of enforceability of the appeals.

C. Fulfillment of obligations or exercise of rights provided for by national or European Union law or by collective agreements in accordance with national law, such as: fulfillment of obligations under Community and national regulations, in particular by laws, regulations, including contingent and urgent measures for the protection of public order, the detection and repression of crimes.

The legal basis of the processing is the need to fulfill a legal obligation to which the data controller is subject.

Data retention period: contractual duration and, after termination, for a further 10 years. In the case of judicial litigation, for the entire duration of the same, until the end of the terms of enforceability of the appeals.

D. Out-of-court credit recovery (in the case of customers), such as: protection and possible recovery of credit, directly or through third parties (agencies / credit recovery companies), which will be communicated only for these purposes.

The legal basis of the processing is the legitimate interest.

Data retention period: contractual duration and, after termination, for a further 10 years. In the case of judicial litigation, for the entire duration of the same, until the end of the terms of enforceability of the appeals.

E. If necessary, to ascertain, exercise and / or defend rights in court.

The legal basis of the processing is the legitimate interest.

Data retention period: contractual duration and, after termination, for a further 10 years. In the case of judicial litigation, for the entire duration of the same, until the end of the terms of enforceability of the appeals.

F. Commercial and / or promotional information such as, by way of example, sending advertising communications, offers on customer / supplier request and invitations to trade fairs, via e-mail contact.

The use of the e-mail coordinates of employees / collaborators of customers / suppliers provided in the context of the sale of a product or service for the direct sale of their products or similar services, is permitted for the purpose of sending information and offers .

The legal basis of the processing is the execution of pre-contractual measures at the request of the interested party.
Data retention period: the customer / supplier reference data (personal and contact details) will be kept until a request for opposition to communications is requested, for a maximum period of 5 years.

G. Security, pursuant to Legislative Decree 81/2008. With particular reference to the identification data freely provided by the guest / visitor to our offices (name, surname, institution or company to which they belong), the processing has the sole purpose of ensuring compliance with the formally applied corporate security procedures, also in force of the regulations in force (e.g. notation in the visitor register / database, assignment of temporary identification badges, application of legal obligations regarding
job security).

The legal basis of the processing: the need to fulfill legal obligations to which the owner is subject.
Data retention period: the Data will be kept for the period of time required by law.

Once the storage terms indicated above have elapsed, the Data will be destroyed or made anonymous, compatibly with the technical cancellation and backup procedures.

 

2. SCOPE OF COMMUNICATION, SUBJECTS AUTHORIZED FOR PROCESSING

The Data may be communicated to external subjects operating as data controllers, by way of example, supervisory and control authorities and bodies and in general public or private subjects, entitled to request the Data (e.g. banks and credit institutions; Public administrations and other public authorities).

The Data may be processed, on behalf of the owner, by external subjects designated as data processors, who carry out specific activities on behalf of the owner, by way of example, its distribution network, companies and agents that carry out the activity of credit recovery for the owner, legal, tax and administrative consultants.

The Data may be processed by the employees of the corporate functions appointed to pursue the aforementioned purposes, who have been expressly authorized to process them and who have received adequate operating instructions. The Data will not be subject to disclosure.

 

3. PROVISION OF DATA

The provision of data by the customer / supplier is optional, however any refusal to provide such data could lead to failure or partial execution of the contract / service.
The data collected will be stored in:

MAPEL COMPONENTS srl

Via Vajone, 7 and Via Vajone, 12 - 21020 Galliate Lombardo (VA) - Italy

Tel. (+39) 0332 94.98.82 - Fax (+39) 0332 94.96.24 - www.mapelcomponents.com - email: info@mapelcomponents.com
VAT - Share Capital € - REA VA n.

 

4. OWNER AND MANAGERS OF THE TREATMENT

The Data Controller is Mapel Components srl, with registered office in Galliate Lombardo (VA) Via Vajone, 7.

The updated list of Data Processors is available at the Data Controller's registered office.

 

5. RIGHTS OF THE INTERESTED PARTY

Through the e-mail address info@mapelcomponents.com the interested party has the right to request access to the data concerning him, their cancellation, the correction of inaccurate data or the integration of incomplete ones, the cancellation of data , the limitation of the processing (in the cases provided for by art.18 GDPR), as well as to oppose, for reasons connected with one's particular situation, to the processing carried out for the legitimate interest of the owner.

Furthermore, in the event that the processing is based on consent or on the contract and is carried out with automated tools, the interested party has the right to receive the Data in a structured format, commonly used and readable by an automatic device, as well as, if technically feasible, to transmit them to another holder without impediments.

The interested party has the right to lodge a complaint with the competent supervisory authority in the Member State in which he habitually resides or works or in the State in which the alleged violation has occurred.

The interested party has the right to withdraw the consent given at any time for marketing purposes and to oppose the processing of the data processed for the same purposes. The possibility remains for the interested party who prefers to be contacted for the aforementioned purpose exclusively through traditional methods to express his opposition only to the receipt of communications through automated methods.

 

6. CHANGES TO THE PRIVACY POLICY

The Owner reserves the right to make changes, at any time, to this information, giving appropriate communication through its website. In order to view any changes made, the user is invited to regularly consult this information, which in any case indicates the date of the last update.

 

Update date: January 2021.

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